Virtual rooms that appeared in the market just not that long time ago have already turned into environments extremely convenient during business performance. Being invented for execution of M&A transactions, virtual rooms have ensures everyone that they are efficient for realization of deals in a lot of industries and spheres such as accounting, investment banking, real estate, media, financial industries, energy, life science, biotechnological licensing, fundraising, family affairs, legal sector, etc. Clinical studies also are on are included in the list of the spheres that have a possibility to get benefits from a virtual room exploitation. Online Data Rooms Applied For Clinical Program of Study. How It Really Performs with deal room.
Clinical researches are as a rule associated with examination and storing of large volumes of sensitive information: tests’ findings, confidential profiles of the those involved in studies, etc. Clearly, this documents by no means can be under the threat of loss, misuse, leakage as the aftereffects have a chance to be insecure and harmful. Hence, those who take part in clinical researches are expected to ensure the documents’ safety and to find a highly protected space for keeping the data. Simultaneously, this secret documents should be shared with diverse stakeholders such as those involved in life science firms, investors, licensing partners, etc. That is why, clinical professionals are supposed to keep the files in the secure environment and, simultaneously, make it visible to certain partners. A virtual room is a service that is able to meet all the mentioned demands.
Usually, virtual platforms are enhanced with a strong and complex security system that protects the documents with such instruments as two-step user verification process, personally-identifiable dynamic watermarks, firewalls, data encryption, virus scanning, etc. One of the recent findings in information safety is so-called “fence view” instrument: a Print Screen button is not active when a user views files a data room and the risk of a camera-based attack is being lowered.
Together with a complex security system and comfortable environment for documents preserving, virtual platforms possess many other advantages to offer the representatives of clinical studies. For example, being open for an entrance all the time all over the Earth, rooms facilitate information exchange between researchers and scientist that live in remote countries. Meanwhile, Q&A section that is a necessary option inherent to a high-quality virtual room equipment makes the cooperation even more non-problematic: all the verified room visitors have a chance to maintain the dialogue considering a chosen document and the dialogue is linked to the file itself. Hence, the researchers have a possibility to not solely explore the data uploaded to a VDR but also take part in a meaningful interaction within the virtual data room.
When it comes to clinical documents, it turns out that not all the stakeholders might get the identical access to the information. For this reason, the room users are to be separated into the clusters that take into account the relevant level of information revelation. Virtual data rooms provide their users with digital rights management that makes it convenient for the virtual data room owners to create the relevant number of permission categories and lay on prohibitions on the data access. The other VDR instrument, particularly – activity tracking, provides the data on all the action that were performed in the repository. The information on who accessed the data room, when, which documents were edited and how long for is included in an audit report and give the room administrators a chance to monitor the most active and intent users.
Another VDR characteristic is that it is quite quick to set up and take care of. Such functions as drag-and-drop and bulk uploading functions let the room owner to pack the data room with all the necessary files without any problems. The same functions must be exploited to update the repository and to add the novel data. For this reason, the data room administrators have a chance to quickly update the information exchanged with colleagues and share with them the most fresh clinical results and findings. The mentioned benefits prove that VDRs can be helpful during clinical studies: they are perfect places for storing of highly secret and sensitive files and for keeping contact with geographically remote colleagues and other stakeholders.